Overview

The Print Quotas feature provides administrators with the ability to control and restrict the number of pages that a user can print Print Quota rules define how many pages a user can print in a specified period. Note:  When more than one print quota rule is enabled, the more restrictive rule will be enforced For example, if rule 1 enforces a maximum quota of 30 pages per day, and rule 2 enforces a maximum quota of 50 pages per day, rule 1 will always be enforced first. Print Quota Rules are designed to allow a print job to be completed even ifthe job falls outside of the maximum quota for the period For example, if a rule restricts users from printing more than 50 pages per day, the user can still print a single print job with more than 50 pages. Print Quota Rules also apply to copy jobs.  Click Account > Policies > Rules , then select the Print Quotas tab. To create a new rule, click Actions , then select Add .  In the Name field, enter the required name for the rule. Note : Use a unique name for the new rule If you enter a name that is already in use, an error message appears preventing you from saving the rule.  If required, enter a description for the rule, then click Next . To apply the rule to all users, click the All Users option. To apply the rule only to specific user groups, click the Select User Groups option: A pop-up window appears To add a User Group to the Associated User Groups, select the required group from the Available User Groups list, then click Save to save the changes and exit the Add User Groups dialog. To remove a User Group from the Associated User Groups, select the required User Group, then click Actions > Delete To confirm your selection, click OK . To create a new User Group, click Users > User Groups , then select Actions > New Follow the on screen instructions To add the Associated User Groups to the new rule, click OK . A pop-up window appears To add a User Group to the Associated User Groups, select the required group from the Available User Groups list, then click Save to save the changes and exit the Add User Groups dialog. To remove a User Group from the Associated User Groups, select the required User Group, then click Actions > Delete To confirm your selection, click OK . To create a new User Group, click Users > User Groups , then select Actions > New Follow the on screen instructions To add the Associated User Groups to the new rule, click OK . To confirm the settings, click Next . To set the print quota for the new rule, type the required number of pages, then click Next . Note: The default setting for the print quota pages is left blank You must insert a value between 1 and 999. The default setting for the print quota period is Monthly To change the print quota period, refer to Setting Print Quota Parameters. The default setting for the print quota pages is left blank You must insert a value between 1 and 999. The default setting for the print quota period is Monthly To change the print quota period, refer to Setting Print Quota Parameters. To save and enable the new rule, ensure that Enable Rule is selected, then click Finish The new rule appears in the list of Print Quota rules.