OPERATIONAL DEFECT DATABASE
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Check That the Xerox Standard Accounting Settings Are Correct Configure, add, delete, or edit accounts for Xerox Standard Accounting (XSA). NOTE: Accounting options will vary depending on the printer you have and the version of software installed on the printer. Xerox Standard Accounting tracks the numbers of copy, print, scan, and fax jobs for each user You can set limits to restrict the total number of jobs by type that a user can produce You can generate reports listing usage data for individual users and groups. When Xerox Standard Accounting is enabled, users must log in to the printer before they can access services Before they can print documents from their computer to the printer, they must provide their account details in the print driver. NOTES: You can create a maximum of: All user IDs must be assigned to one or more general accounts Xerox Standard Accounting settings and account data are stored in the printer Xerox recommends that you use the Cloning feature to back up settings If Xerox Standard Accounting settings are lost or deleted, you can restore them using the cloning backup file For details, click Create or Install a Clone File Using the Embedded Web Server IMPORTANT: To use the clone feature, both the source printer and the destination printer must be the same model and have the same version of firmware. Enabling Xerox Standard Accounting Creating a User Account Editing the Account Settings for Individual Users You can configure the following parameters for an individual user: To edit the account settings for a user: Changing a User Password Deleting an Account Creating a General Account General accounts define functions for groups of users You can set limits on printer usage for an entire group When a user belongs to a group, printer supplies usage is credited toward the group limits, not to the limits set for the individual user. To create a general account: To add or remove a user in a general account: If the problem persists, contact Support for additional assistance. If the login method is set to Smart Card, you cannot enable Xerox Standard Accounting. If Xerox Standard Accounting is enabled, you cannot enable other accounting modes. Install device drivers and enable accounting in those drivers for all user computers. 9999 unique Xerox Standard Accounting user IDs with HDD installed, or 1000 user IDs with SDCard/eMMC installed 500 General Accounts Access the Printer's Embedded Web Server (Web Interface) and then log in as the Administrator. Click Permissions > Accounting Method . NOTE: If you previously set up an accounting method, then click Permissions > Accounting > Accounting Method. In the Accounting Method area, for Xerox Standard Accounting, click Select . In the What to Track window, select a tracking option. Track All: This option records all scan, copy, and print activity. Only Track Color Copies and Prints: This option records the number of color copies or prints. Custom Tracking: This option allows you to customize the functions to record Select Setup and choose the functions to track, then click OK . Track All: This option records all scan, copy, and print activity. Only Track Color Copies and Prints: This option records the number of color copies or prints. Custom Tracking: This option allows you to customize the functions to record Select Setup and choose the functions to track, then click OK . To block login information from displaying on the screen, for Mask Input , click Enable Click OK . When prompted to restart the printer, click Change . After the printer restarts, log in as administrator. Access the printer's Embedded Web Server (Web Interface), and then Log Into the Printer as a System Administrator. For User Accounts, click Add . For User Name, type the user name. NOTE: The username will be the code the user will enter in accounting User ID to allow printing If you’d like this to be a number code, simply enter the number you would like to use in the User Name field. If the Login/Logout setting is configured to require user passwords, type the password for the user account, then retype the password. Click Add . Set the type of user for the device You can select a basic user or an administrator. Set the type of user for printing You can select a basic user or a custom role. Reset any personal changes to the home screen on the printer control panel. Link the printer to a PC user name to receive status messages. Set and reset limits on jobs sent to the printer. Designate a From email address when for the Scan to Email app. In the Embedded Web Server, log in as administrator, then click Permissions. In the User Accounts area, click a user name. In the Roles area: To select between a basic user and an administrator, click Device User Role , select an option, then click OK . To select the role for printing, click Printing User Role , select an option, then click OK . To select between a basic user and an administrator, click Device User Role , select an option, then click OK . To select the role for printing, click Printing User Role , select an option, then click OK . To reset any personal changes to the home screen on the printer control panel, in the Personalizations area: Click Reset . When prompted to confirm, click Reset . Click Reset . When prompted to confirm, click Reset . To link the user account to a personal computer for status messages, in the PC User Names area: Click Link Account . For PC User Name , type the user name to identify the computer for the user, then click OK . Click Link Account . For PC User Name , type the user name to identify the computer for the user, then click OK . To set limits on the printer functions for the user, in the Accounting area: Click Edit . For each area, type the limits that you want to enforce.The maximum allowable value is 16,000,000. To reset all the limits to their original values, for Limits , click Reset All . To reset to zero the number of units used for an individual category, click the circular arrow icon. When finished, click OK . Click Edit . For each area, type the limits that you want to enforce.The maximum allowable value is 16,000,000. To reset all the limits to their original values, for Limits , click Reset All . To reset to zero the number of units used for an individual category, click the circular arrow icon. When finished, click OK . To designate an email address for the From line in the Scan to Email app, in the Email "From" Address area: Click Edit . In the Email Address field, type an email address, then click OK . Click Edit . In the Email Address field, type an email address, then click OK . Access the printer's Embedded Web Server (Web Interface), and then log in as the Administrator. Click Permissions . Click the user name that you want to change. Click Change Password , then type in the new password. Retype the new password. Click OK . Access the printer's Embedded Web Server (Web Interface), and then log in as the Administrator. Click on Permissions . Click the user name that you want to delete. Click Delete User . At the confirmation prompt, click Delete . Access the printer's Embedded Web Server (Web Interface), and then log in as the Administrator. Click Permissions > Accounting > General Accounts . In the General Accounts area, click the Plus (+) icon. For Name , type a name for the group. For ID , type another string to identify the group. NOTE: After you create the general account, you can edit the Name string, but not the ID string To change the ID string, delete the General Account, then recreate it. Click Add . Access the printer's Embedded Web Server (Web Interface), and then log in as the Administrator. Click Permissions . In the User Accounts area, click a user name. In the Accounting area, click Edit . In the General Accounts area, click the Enable toggle button to select or clear a general account. Click OK .
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