Overview

You may import the Device Address Book from a .csv file (all contact types) or import email addresses using the Email app.  Select your preferred method to import the Device Address Book.  The most common method is to import a .csv file.   If you have many contacts to add to the Device Address Book, it may be more convenient to import the Device Address Book as a .csv file.  If you import the Device Address Book as a .csv file, it is recommended to either download the sample .csv file or manually add one contact (if you will be using different contact types (email, fax, scan to destination), add one of each contact type) at the embedded web server then export the Device Address Book to your computer to add the additional contacts.  Manually adding the contacts first will allow you to easily add the remaining individual contacts to the address book because you will know what information is required in what field because of the headers. Once the Device Address Book is completed, import it to the device.    To successfully import a .csv file to use as the Device Address book, follow the instructions in the order they are listed:        The Import Using Email feature adds email addresses to the Device Address Book from emails sent to the printer Use this feature to populate the address book without manually typing address information You can allow users to send encrypted email by storing encryption certificates from received signed email. Note : Xerox recommends that you disable the Import Using Email feature after the Device Address Book is populated sufficiently When this feature is enabled, the Device Address Book can fill quickly For example, if you send an email message to the printer containing 30 recipient addresses in the CC field, and you allow the printer to add addresses in the CC field, all 30 addresses are added to the address book. Before You Begin Configure the POP3 settings For additional information, click on  Configure, Modify or Verify Post Office Protocol (POP3). Configure Import Using Email   Download a sample .csv file OR manually create a contact using the Embedded Web Server (EWS).   If you manually created a contact using the EWS, export the file to your computer.  Edit the sample .csv file OR edit the exported file.   Add all required contacts to the Device Address Book.  Import the .csv file to the device.  In the Embedded Web Server, click Address Book Note : If the address book security: user permissions is set to System Administrator only, you must login as Administrator before accessing the Address Book page. From the Management list, select Import from File . For Select an Address Book file to Import, click Browse or Choose File , then select your .csv file Click Open or Choose . For Record Delimiter, select an option. Some device manufacturers allow you to export address book contacts to a .csv file, but contact information is enclosed in brackets To remove brackets when importing this type of .csv file, select Remove brackets from the beginning and end of text fields . For Existing Contact Management, select an option: Add new contacts to the existing Device Address Book : This option adds user information from the .csv file to the existing user information stored in the database. Replace existing Device Address Book with the new contacts : This option replaces all user information in the database with user information from your .csv file. Add new contacts to the existing Device Address Book : This option adds user information from the .csv file to the existing user information stored in the database. Replace existing Device Address Book with the new contacts : This option replaces all user information in the database with user information from your .csv file. Click Upload File . For Verify Address Book Field Mappings, click Import . To upload a different address book file or revise the settings, click Change File/Options . If the current address book fields match exactly the imported file fields, the headings do not appear To see the mapped fields, click Show Headings List . If the current address book fields do not match exactly the imported file fields, the headings appear The unmapped fields are highlighted To assign a mapping to the field, select a heading from the list. Click Import Address Book . Logout as Administrator at the Embedded Web Server. In the Embedded Web Server, click Address Book Note : If the address book security: user permissions is set to System Administrator only, you must login as Administrator before accessing the Address Book page. From the Management list, select Import Using Email . For Enablement, select On . In the Policies area, for Email Type, select an option: To allow the device to add the email addresses of all senders to the Device Address Book, select All Emails . To add email addresses contained in emails sent with a digital signature only, select Only Signed Emails . To allow the device to add the email addresses of all senders to the Device Address Book, select All Emails . To add email addresses contained in emails sent with a digital signature only, select Only Signed Emails . To save digital certificates sent with signed email messages, select Import encryption certificate from signed emails . To add email addresses to the Device Address Book from the From, To, and CC fields, for Add all recipients contained in the following email fields, select one or more fields. Click Save . If you were logged in as Administrator to access the Address Book, when you are finished, logout as Administrator at the Embedded Web Server.