Overview

Server fax allows you to send a fax over a network to a fax server The fax server then sends the fax to a fax machine over a phone line. Before you can send a server fax, configure a fax filing repository, or filing location The fax server retrieves the documents from the filing location and transmits them over the telephone network You can also print a transmission report. Note : Not all printer models support this feature. Follow the instructions required for your network setup.  Before you can send a server fax, configure fax repository settings Once configured, the printer transfers faxed images to the repository The fax server then sends the fax to its destination over the phone line. You can set up a repository that uses one of the following protocols: Follow the instructions for the required protocol.     Before you begin: To configure a fax repository using FTP or SFTP:     Before you begin: To configure a fax repository using SMB:     Before you begin: To configure a fax repository using HTTP/HTTPS:         FTP SFTP SMB HTTP/HTTPS: A Web server using a CGI script. SMTP: A mail server. Ensure that FTP or SFTP services are running on the server or computer where images faxed by the printer are stored Note the IP address or host name. Create a user account and password for the printer When the server fax feature is used, the printer logs in using the account, transfers the file to the server or computer and logs out Note the user account and password. Create a directory within the FTP or SFTP root to be used as a fax repository Note the directory path. Login as Administrator at the Embedded Web Server (EWS) For additional information, click on  Access and Login or Logout as System Administrator at the Control Panel or Embedded Web Server (EWS). In the Embedded Web Server, click Properties → Apps . Click Server Fax → Fax Repository Setup . Select the address type Options for FTP include IPv4 , IPv6 , or Host Name Options for SFTP include IPv4 , or Host Name . In the Repository Server field, type the appropriately formatted address and port number for the FTP or SFTP location. In the Document Path field, type the directory path of the folder, beginning at the root of FTP or SFTP services For example, //directoryname/foldername. Under Login Credentials to Access the Destination, select an option. Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when it accesses the repository. Logged-in User : This option instructs the device to log in to the repository using the credentials of the logged-in user. Device : This option instructs the device to use specific credentials when accessing the repository If you select Device, type the credentials in the User Name and Password fields To update an existing password, select Select to save new password. Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when it accesses the repository. Logged-in User : This option instructs the device to log in to the repository using the credentials of the logged-in user. Device : This option instructs the device to use specific credentials when accessing the repository If you select Device, type the credentials in the User Name and Password fields To update an existing password, select Select to save new password. Click Apply . Logout as Administrator at the EWS. Create a shared folder to be used as a fax repository Note the share name of the folder and the computer name or server name. Create a user account and password for the printer with full access rights to the fax repository.  Note the user account and password. Login as Administrator at the Embedded Web Server (EWS) For additional information, click on  Access and Login or Logout as System Administrator at the Control Panel or Embedded Web Server (EWS). In the Embedded Web Server, click Properties → Apps . Click Server Fax → Fax Repository Setup . From the Protocol menu, select SMB . Select the address type Options are IPv4 or Host Name . Type the appropriately formatted address in the Repository Server field for the server where the file repository is located. In the Share field, type the share name. In the Document Path field, type the directory path of the folder starting at the root of the shared folder For example, if you have a folder named scans in the shared folder, type \scans. Under Login Credentials to Access the Destination, select an option. Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when it accesses the repository. Logged-in User : This option instructs the device to log in to the repository using the credentials of the logged-in user. System : This option instructs the device to use specific credentials when accessing the repository If you select System, type the credentials in the User Name and Password fields To update an existing password, select Select to save new password. Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when it accesses the repository. Logged-in User : This option instructs the device to log in to the repository using the credentials of the logged-in user. System : This option instructs the device to use specific credentials when accessing the repository If you select System, type the credentials in the User Name and Password fields To update an existing password, select Select to save new password. Click Apply . Logout as Administrator at the EWS. Ensure that Web services are installed on the server where you want to store scanned images.  Examples of Web servers include Microsoft Internet Information Services (IIS) and Apache Note the IP address or host name of the server. For HTTPS, ensure that your Web server is installed with a secure certificate. Create a user account and password for the printer When a document is scanned, the printer logs in using the account, transfers the file to the server or workstation and logs out Note the user account and password details. Create a directory on the HTTP/HTTPS server to use as a scan filing location Note the directory path. Note any script that is required to be run. Login as Administrator at the Embedded Web Server (EWS) For additional information, click on  Access and Login or Logout as System Administrator at the Control Panel or Embedded Web Server (EWS). In the Embedded Web Server, click Properties → Apps . Click Server Fax → Fax Repository Setup . From the Protocol menu, select HTTP or HTTPS . Select the address type Options are IPv4 Address , IPv6 Address , or Host Name . Type the appropriately formatted address and port number of your server. To verify that a digital certificate is installed on the printer, for HTTPS, click View Trusted SSL Certificates . To validate the SSL certificate used for HTTPS, select Validate Repository SSL Certificate . In the Script path and filename field, type the path to the CGI script starting at the root For example, //directoryname/foldername. In the Document Path field, type the directory path of the folder. Under Login Credentials to Access the Destination, select an option. Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when it accesses the repository. Logged-in User : This option instructs the device to log in to the repository using the credentials of the logged-in user. System : This option instructs the device to use specific credentials when it accesses the repository If you select System, type the credentials in the User Name and Password fields To update an existing password, select Select to save new password. None : This option instructs the device to access the repository without providing credentials. Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when it accesses the repository. Logged-in User : This option instructs the device to log in to the repository using the credentials of the logged-in user. System : This option instructs the device to use specific credentials when it accesses the repository If you select System, type the credentials in the User Name and Password fields To update an existing password, select Select to save new password. None : This option instructs the device to access the repository without providing credentials. Click Apply . Logout as Administrator at the EWS. Login as Administrator at the Embedded Web Server (EWS) For additional information, click on  Access and Login or Logout as System Administrator at the Control Panel or Embedded Web Server (EWS). In the Embedded Web Server, click Properties → Apps . Click Server Fax → Fax Repository Setup . For Protocol, select SMTP . In the Domain Name field, type the domain name of your SMTP server. In the Default "From:" Address field, type the address you want to display automatically on the fax. For Enable Email Security, select Enable . To save the settings, click Apply To retain the previous settings, click Undo . Logout as Administrator at the EWS.