Overview

NOTE :  Automatic File Sharing Overview : The Fleet Orchestrator feature allows you to share files automatically between devices in your fleet The Fleet Orchestrator feature can share files from one device to other devices in a distribution tree To share files, set up a trust community Devices in a trust community work together automatically, without manual intervention The Fleet Orchestrator feature uses the following terms: You can set up the publisher device to share files with other linked devices within a trust community. A trust community forms when the publisher device links to one or more devices When file-sharing groups are formed, the devices within the trust community can share files The publisher device maintains and manages the trust relationship for the devices in the tree The trust relationship remains intact until you revoke it. Configuration Overview : To set up file sharing, on the publisher device, you can arrange trusted devices into a hierarchy called a tree File sharing includes the following tasks: On the publisher device, you can view the complete tree structure On subscriber devices, you can view only certain parts of the tree structure. The Fleet Orchestrator pages for each device in a file sharing group have links to other devices in the tree To navigate to a device, click the link As you add more devices, you can use this system to send files to one device, then cascade the files to other devices.  Note : To find solutions to common problems for the file-sharing feature, refer to Troubleshooting.   Setting the Security Installation Policy for File Sharing : You can use the file-sharing function of the Fleet Orchestrator feature to share configuration files in a file-sharing group The security installation policy for file sharing is enabled by default When this policy is enabled, a subscriber device receives files through file sharing, even if the separate cloning and software upgrade security installation policies are disabled. To change the security installation policy:   Configuring File Sharing : You can use the Configure File Sharing feature to configure your printer as a Publisher device. To set up file sharing:   Managing a File Sharing Group : To manage a file sharing group from the publisher device:   Adding a Device : You can add devices to the file sharing group from the publisher device You can subscribe to the file sharing group from a subscriber device. Adding a Device from a Publisher: To add a device to the file-sharing group from the publisher device:   Adding a Device from a Subscriber : To subscribe to a file-sharing group from a device that you want to act as a distributor or subscriber:   Deleting a Device : At the publisher device, to delete a subscriber device from the file sharing group:   Deleting a Device Connection : The preferred method for deleting a device is from the publisher For information, refer to Deleting a Device. Caution: Deleting the connection from a subscriber device is recommended only if you no longer have access to the publisher Deleting a device connection from a subscriber can cause problems with the file sharing group. At the subscriber device, to delete the connection to the file sharing group:   Getting Files Now on a Subscriber : From a subscriber device, you can get shared files at any time, using the Get Files Now feature The Get Files Now command downloads available files from the publisher or distributor, and installs the files immediately.   Restricting File Sharing : You can use the Restrict File Sharing feature to prohibit communication and sharing with other devices in the file-sharing group The restriction includes management controls such as add, edit, and delete Operations vary, depending on the device that you are navigating from When you restrict sharing, the restriction affects only the device that you are using. Restricting File Sharing at the Publisher : To restrict the publishing device from communicating with other devices in the file-sharing group:   Restricting File Sharing at a Subscriber : To restrict file sharing on a subscriber device:   Unassociated Devices : Unassociated devices are connected to the file sharing group Unassociated devices are not associated with a distributor device, and do not receive updated configuration files. A device is unassociated when:   Reconnecting Unassociated Devices : To reconnect an unassociated device to the file sharing group on the publisher:   Stopping File Sharing : To stop publishing a Clone or Add-On file from the publisher:   Resetting a File Sharing Group : You can reset your file sharing group to delete your device connections and shared files This action allows you to create a different file sharing group, or to operate your fleet without file sharing.  Note : It is recommended to back up the publisher device before resetting the file sharing group. To reset your file sharing group:   Troubleshooting : Errors can occur when you are managing your devices The best way to troubleshoot is to open the publisher device and the subscriber device, then view the status of each device. To view troubleshooting information from the publisher device:   A System / Network Administrator should perform this solution as it requires knowledge of the network configuration. This feature is only available with software version 101.xxx.xxx.xxxxx or higher.  Determine the software version installed on the device then follow the instructions for the appropriate version.  Refer to  How To Determine the Software (Firmware) Version Installed on the Device File Sharing Group: A set of devices set up to trust each other for sharing files The file-sharing group is referred to as a trust community. Tree: A collection of trusted devices organized into a hierarchy to balance the workload of sharing files You can set up more than one tree. Publisher: The top node of the tree The publisher is the only device that can add, remove, or update the files that are shared within the tree The publisher device sets up and monitors the rest of the tree A publisher distributes files to subscribers in the tree. Subscriber: Any device in the tree besides the publisher A subscriber pulls files from a distributor, based on the subscriber device schedule. Distributor: An intermediate device that distributes files to other subscribers lower in the tree. Unassociated: A device that is part of the file-sharing group, but is not connected into the tree An unassociated device continues to share files with the subscriber devices, but the unassociated device no longer receives new files You can move devices from the tree so that they become unassociated devices You can reconnect unassociated devices to the distribution tree at a later time. Designate a device as the publisher device of the tree. Designate a friendly name for the publisher device The friendly name of the publisher device becomes part of the name for the file sharing group The file sharing group is called the trust community. Create a tree structure for the file sharing group To create a tree, add subscriber and distributor devices to the file sharing group The added devices form a trusted relationship. Note : For customers who use Xerox Device Manager or Xerox CentreWare Web software: The publisher device in the trust relationship can be a printer, Xerox Device Manager, or Xerox CentreWare Web software. Create download and installation schedules for each device. Make files available for distribution Note : If two or more devices need a device-specific clone file or software upgrade, you can create as many separate distribution trees as required. Access the Embedded Web Server and login as System Administrator Refer to  Access the Embedded Web Server In the Embedded Web Server, click Properties >  Security >  Installation Policies . Select or clear Allow File Sharing . Click Apply . Logout of System Administrator mode Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator Refer to  Access the Embedded Web Server In the Embedded Web Server, click Properties >  Fleet Orchestrator . In the Share Configuration Files area, click Configure File Sharing . Click Publish Files & Manage File Sharing Group . To set the preferred address, for Preferred Address, select the IP address or Fully Qualified Domain Name of the publishing device. Click Start Sharing . Click Close . File sharing is active On the publishing device, the Share Configuration Files area on the Fleet Orchestrator page provides information about the file sharing group. Logout of System Administrator mode Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator Refer to  Access the Embedded Web Server In the Embedded Web Server, click Properties > Fleet Orchestrator . In the Share Configuration Files area, for File Sharing Group, click Manage . On the File Sharing page, in the Share Configuration Files area, select an option: Add Device : Refer to Adding a Device from a Publisher. Edit Selected : Refer to Editing a Device. Delete Selected : Refer to Deleting a Device. Advanced : This option allows you to perform advanced actions: Restrict File Sharing : Refer to Restricting File Sharing at the Publisher. Reset File Sharing Group : Refer to Resetting a File Sharing Group. Troubleshooting : Refer to Troubleshooting. Add Device : Refer to Adding a Device from a Publisher. Edit Selected : Refer to Editing a Device. Delete Selected : Refer to Deleting a Device. Advanced : This option allows you to perform advanced actions: Restrict File Sharing : Refer to Restricting File Sharing at the Publisher. Reset File Sharing Group : Refer to Resetting a File Sharing Group. Troubleshooting : Refer to Troubleshooting. To change the management view, click Tree or Table To manage more than one device at the same time, use the Table view. To rearrange the devices in the file sharing group, in the Tree view, select an option: Drag and drop a device into the publisher or distributor group. Drag and drop a device into the Unassociated Devices group Refer to Unassociated Devices. Drag and drop a device into the publisher or distributor group. Drag and drop a device into the Unassociated Devices group Refer to Unassociated Devices. To view information about any device in the group, in the Tree view, select the device. Click Close . Logout of System Administrator mode Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator Refer to  Access the Embedded Web Server In the Embedded Web Server, click Properties >  Fleet Orchestrator . In the Share Configuration Files area, for File Sharing Group, click Manage . Click Add Device . Enter the host details for the subscriber: For Host, select an address type: Host Name : Enter the Fully Qualified Domain Name. IPv4 Address : Enter the IPv4 Address. Type the user name and the password for the subscriber device. To check the details of the device that you are adding, click Get Device Details . For Host, select an address type: Host Name : Enter the Fully Qualified Domain Name. IPv4 Address : Enter the IPv4 Address. Host Name : Enter the Fully Qualified Domain Name. IPv4 Address : Enter the IPv4 Address. Type the user name and the password for the subscriber device. To check the details of the device that you are adding, click Get Device Details . For the Download schedule, select options: For Frequency, select Monthly , Weekly , or Daily . For Time, choose a download time. For Download Files From, select a device from which to download files.  You can select a publisher or a distributor device. For Random Download Delay, select a number of minutes for the random delay Setting the Random Download Delay minutes ensures that devices do not pull configuration files from a distributor device at the same time. For Frequency, select Monthly , Weekly , or Daily . For Time, choose a download time. For Download Files From, select a device from which to download files.  You can select a publisher or a distributor device. For Random Download Delay, select a number of minutes for the random delay Setting the Random Download Delay minutes ensures that devices do not pull configuration files from a distributor device at the same time. For Install Schedule, select options: For Install Policy, select an option: Install New Files Only : Select this option to install configuration files only if they have changed. Always Install File : Select this option to install files based on the install schedule For example, to ensure that settings are restored every day, you can reapply a clone file containing security settings. For Frequency, select Weekly , Daily , or Immediately If you choose Weekly, select a day of the week. For Time, choose a time for the installation. For Install Policy, select an option: Install New Files Only : Select this option to install configuration files only if they have changed. Always Install File : Select this option to install files based on the install schedule For example, to ensure that settings are restored every day, you can reapply a clone file containing security settings. Install New Files Only : Select this option to install configuration files only if they have changed. Always Install File : Select this option to install files based on the install schedule For example, to ensure that settings are restored every day, you can reapply a clone file containing security settings. For Frequency, select Weekly , Daily , or Immediately If you choose Weekly, select a day of the week. For Time, choose a time for the installation. Click Add . The Share Configuration Files page appears You can use the page to manage the file-sharing group: To view the details of any device, click the device that appears in the Tree. To show different views of the device information, select Tree or Table . To move devices within the Tree, drag and drop one device to another Note : You cannot change the publisher device, but you can change the relationships between distributor and subscriber devices. To view the details of any device, click the device that appears in the Tree. To show different views of the device information, select Tree or Table . To move devices within the Tree, drag and drop one device to another Note : You cannot change the publisher device, but you can change the relationships between distributor and subscriber devices. To return to the Share Configuration Files page, click Close . Logout of System Administrator mode Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator Refer to  Access the Embedded Web Server In the Embedded Web Server, click Properties >  Fleet Orchestrator . In the Share Configuration Files area, click Configure File Sharing . In the Configuration File Sharing area, click Subscribe & Distribute Files . In the Receiving Details area, enter the host details of the publishing device For Host, select an address type: • Host Name : Enter the Fully Qualified Domain Name. • IPv4 Address : Enter the IPv4 Address. • Host Name : Enter the Fully Qualified Domain Name. • IPv4 Address : Enter the IPv4 Address. Click Start Sharing The Fleet Orchestrator feature displays the Add Device page of the publishing device To add the download schedule and installation settings for the subscriber device, use the Add Device page For more information, refer to Adding a Device from a Publisher. Logout of System Administrator mode Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator.  Refer to  Access the Embedded Web Server In the Embedded Web Server, click Properties >  Fleet Orchestrator . In the Share Configuration Files area, click Manage . On the File Sharing page, in the Devices area, select a device Note : To select multiple devices, choose Table view, then select the check box for each device to be deleted. Click Delete Selected , then confirm the deletion. Logout of System Administrator mode.  Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator.  Refer to  Access the Embedded Web Server In the Embedded Web Server, click Properties > Fleet Orchestrator . In the Share Configuration Files area, click View . On the Receive Files page, in the Share Configuration Files area, click Delete Connection . To confirm the deletion, click Delete . Logout of System Administrator mode.  Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator.  Refer to  Access the Embedded Web Server   In the Embedded Web Server, click Properties >  Fleet Orchestrator . In the Share Configuration Files area, click View . On the Receive Files page, in the Share Configuration Files area, click Get Files Now . Click Continue . Logout of System Administrator mode.  Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator.  Refer to  Access the Embedded Web Server   In the Embedded Web Server for the publishing device, click Properties >  Fleet Orchestrator . In the Share Configuration Files area, click Manage . On the File Sharing page, in the Devices area, select a device. In the Shared Configuration Files area, click Advanced >  Restrict File Sharing . Click Close . Logout of System Administrator mode.  Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator.  Refer to  Access the Embedded Web Server   In the Embedded Web Server for the subscriber device, click Properties > Fleet Orchestrator . In the Share Configuration Files area, click View . On the Receive Files page, in the Share Configuration Files area, click Restrict Sharing . Click Close . Logout of System Administrator mode.  Refer to  Access the Embedded Web Server You drag a subscriber device to the Unassociated row within the Tree view. You add or edit a device, then select the Unassociated option for Download Files From For details, refer to Adding a Device from a Publisher or Editing a Device. The distributor device for the device is deleted. Access the Embedded Web Server and login as System Administrator.  Refer to  Access the Embedded Web Server   In the Embedded Web Server, click Properties > Fleet Orchestrator . In the Share Configuration Files area, click Manage . On the File Sharing page, in the Devices area, using the Tree view, drag an unassociated device to the publisher or a distributor device. Click Close . To edit the device after reconnecting it, refer to Editing a Device. Logout of System Administrator mode.  Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator.  Refer to  Access the Embedded Web Server   In the Embedded Web Server, click Properties >  Fleet Orchestrator . In the Configuration Files area, to stop file sharing, on the Clone or Add-On file, click Stop Publishing File . To confirm, click OK . Logout of System Administrator mode Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator Refer to  Access the Embedded Web Server   In the Embedded Web Server, click Properties >  Fleet Orchestrator . In the Share Configuration Files area, click Manage . On the File Sharing page, in the Shared Configuration Files area, click Advanced >  Reset File Sharing Group . To confirm, click Reset Caution: The reset will delete all device connections and file sharing settings This action cannot be undone. Logout of System Administrator mode Refer to  Access the Embedded Web Server Access the Embedded Web Server and login as System Administrator Refer to  Access the Embedded Web Server In the Embedded Web Server, click Properties >  Fleet Orchestrator . In the Share Configuration Files area, click Manage . On the File Sharing page, in the Share Configuration Files area, click Advanced >  Troubleshooting . Logout of System Administrator mode Refer to  Access the Embedded Web Server