Overview

Access controls allow you to limit user access to functions, applications, and printer management. Note : Some access controls are available only in some printer models Function Access : The following access controls modify user access to available printer functions: Administrative Menus : The following access controls modify user access to the menus in the Embedded Web Server that are used to manage functions, applications, and security: Device Management : The following access controls modify user access to use printer management options: Apps : Access Address Book in Apps : Use Address Book from eSF applications that support Address Book. Manage Shortcuts : Access the Manage Shortcuts menu, and enable the Save as Shortcut option available in the Email, and FTP functions. Modify Address Book : Enable the Search Address Book option available in the Email, and FTP functions when accessed from the printer home screen. Create Profiles : Create profiles for printing or emailing. Manage Bookmarks Flash Drive Print : Print from a flash drive. Flash Drive Color Printing : Print from a flash drive in color. Email Function : Use the email function. FTP Function : The FTP icon is hidden by default To show the FTP icon on the home screen: From the Embedded Web Server, click Settings > Device > Visible Home Screen Icon . Select FTP . From the Embedded Web Server, click Settings > Device > Visible Home Screen Icon . Select FTP . Held Jobs Access : Enable the Held Jobs and Search Held Jobs options on the printer home screen. Use Profiles : Restrict access to protected profiles If a user accesses a protected profile, then the printer prompts for credentials to execute the profile Enable this access control for the application that does not specify permission to access the profiles. Cancel Jobs at the Device : Cancel jobs from the printer home screen. Change Language : Enable the Change Language option on the printer home screen. Internal Printing Protocol (IPP) : Allow authenticated users to configure and use the IPP port. B/W Print : Allow authenticated users to print in black and white. Color Print : Allow authenticated users to print in color. Security Menu : Manage login methods and configure other security options. Network/Ports Menu : Configure network connections. Paper Menu : Configure the paper settings. Reports Menu : View reports. Function Configuration Menus : Configure the settings for the functions that are available in the printer. Supplies Menu : Manage printer supplies. Option Card Menu : Configure the option cards installed in the printer This control is available only when an option card is installed. SE Menu : View diagnostic logs. Manage Shortcuts : Manage shortcuts that are available in the printer. Address Book : Manage the address book. Device Menu : Configure the printer firmware settings. : Remote Management : Access the printer remotely. Firmware Updates : Update the printer firmware through any port. Apps Configuration : Configure the installed applications If this control is enabled, then users can configure, start/stop, uninstall, and view logs of applications that are installed in the printer. Operator Panel Lock : Configure the locking function of the printer home screen If this control is enabled, then users can lock and unlock the printer home screen. Import / Export All Settings : Import or export a printer settings file (.zip and .ucf) from the Embedded Web Server. Out of Service Erase : Clear all settings, applications, and pending jobs stored in the printer memory, or erase all data in the printer hard disk. Embedded Web Server Access : Control access to the Embedded Web Server If this control is restricted, then access to the EWS requires login. New Apps : Use applications from the printer home screen. Forms and Favorites : Use Forms and Favorites from the printer home screen.