Overview

A file repository is a predefined file destination that you can use in a workflow You can use the printer control panel to add a file repository to a workflow. The system administrator configures the file repositories available as predefined scanned file destinations At least one repository must be set up for the Workflow Scanning feature to be available.  Note : On the Pick a Workflow screen, the DEFAULT workflow is associated with the default file repository. Note : You can add file destinations to a workflow from the predefined list of file repository settings. Your device supports the following transfer protocols: Follow the instructions for the protocol you will be using.    Before you begin: To configure file repository settings for FTP or SFTP:   Before you begin: To configure file repository settings for SMB:   In the Embedded Web Server, to create a new workflow, you can add file destinations from the predefined list. In the Workflow Scanning App, for a selected workflow, you can add more file destinations from the predefined list. FTP SFTP SMB Ensure that FTP or SFTP services are running on the server or computer being used to store scanned image files Note the IP address or host name. Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password. Create a folder within the FTP or SFTP root Note the directory path, user name, and password This folder is your file repository. Test the connection Log in to the file repository from a computer with the user name and password Create a folder in the directory, then delete it If you cannot create and delete the folder, check the user account access rights. Login as Administrator at the Embedded Web Server (EWS) For additional information, click on  Access and Login or Logout as System Administrator at the Control Panel or Embedded Web Server (EWS). In the Embedded Web Server, click Properties > Apps . Click Workflow Scanning > File Repository Setup . Click Add New . In the Friendly Name field, type a name for the repository. For Default Repository Protocol, click the arrow, then select FTP or SFTP. Select the address type Options for FTP include IPv4 , IPv6 , or Host Name Options for SFTP include IPv4 , or Host Name . Type the appropriately formatted address and port number of your server. For Default Repository Document Path, type the directory path of the folder beginning at the root of FTP or SFTP services For example, //directoryname/foldername. If you want the printer to create .XSM subfolders for single page format files, select Sub-folder (.XSM) for 1 File Per Page , File Format jobs . For Default Repository Login Credentials, select an option: Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when the device accesses the repository. Logged in User : This option instructs the device to log in to the repository with the credentials of the logged-in user. Prompt at device control panel : This option instructs the device to prompt users at the control panel for the repository credentials. Device : This option instructs the device to use specific credentials when it accesses the repository. Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when the device accesses the repository. Logged in User : This option instructs the device to log in to the repository with the credentials of the logged-in user. Prompt at device control panel : This option instructs the device to prompt users at the control panel for the repository credentials. Device : This option instructs the device to use specific credentials when it accesses the repository. For Login Name and Password, type the credentials. To update an existing password, select Select to save new password . Click Save . Logout as Administrator at EWS. Ensure that SMB services are running on the server or computer where you want to store scanned image files Note the IP address or host name. On the SMB server, create a shared folder This folder is your file repository Note the directory path, Share Name of the folder, and the Computer Name or Server Name. Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password. Test the connection by logging in to the file repository from a computer with the user name and password Create a folder in the directory, then delete it If you cannot do this test, check the user account access rights. Login as Administrator at the Embedded Web Server (EWS) For additional information, click on  Access and Login or Logout as System Administrator at the Control Panel or Embedded Web Server (EWS). In the Embedded Web Server, click Properties > Apps . Click Workflow Scanning > File Repository Setup . Click Add New . In the Friendly Name field, type a name for the repository. For Default Repository Protocol, click the arrow, then select SMB . Select the address type Options are IPv4 or Host Name . Type the appropriately formatted address and port number of your server. In the Share field, type the share name. For Default Repository Document Path, type the directory path of the folder starting at the root of the shared folder For example, if you have a folder named scans in the shared folder, type \scans. If you want the printer to create .XSM subfolders for single-page-format files, select Sub-folder (.XSM) for 1 File Per Page, File Format jobs . For Default Repository Login Credentials, select an option: Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when it accesses the repository. Logged in User : This option instructs the device to log in to the repository with the credentials of the logged-in user. Prompt at device control panel : This option instructs the device to prompt users at the control panel for the repository credentials. Device : This option instructs the device to use specific credentials when it accesses the repository. Authenticated User and Domain : This option instructs the device to use the user name and domain of the logged-in user when it accesses the repository. Logged in User : This option instructs the device to log in to the repository with the credentials of the logged-in user. Prompt at device control panel : This option instructs the device to prompt users at the control panel for the repository credentials. Device : This option instructs the device to use specific credentials when it accesses the repository. For Login Name and Password, type the credentials. To update an existing password, select Select to save new password . Click Save . Logout as Administrator at EWS.